eVote UK Limited.

EFFECTIVE DATE: MARCH 01, 2018

Privacy Policy

eVote UK Limited is committed to protecting your privacy, including any data that we collect concerning you. When you use our platform, the data that we collect will be used only in accordance with this Privacy Policy.

YOUR PRIVACY IS IMPORTANT TO US

We only collect information that is required to enable us to provide you with an efficient service. This Policy is designed to explain how that information is collected and used, who else has access to that information, and how you can correct any inaccuracies it applies to all of the products and services offered on our Digital Voting Platforms which is designed to provide the ultimate digital –only feedback forum for our users.

INFORMATION COLLECTED

We may collect any or all of the information by automated means such as communications profiles and cookies. Personal Information you give us on registration (including information by which you could be identified) may include your name, address, telephone number, fax number and email address, credit card or other payment information.

INFORMATION USE

This information is used to provide service and support to our registered users and may also include billing where appropriate. We may also study this information to determine additional user needs and support. All reasonable precautions are taken to prevent unauthorized access to this information. This safeguard may require you to provide additional forms of identity should you wish to obtain information about your account details.

We may also use this information to gather opinions on important topics, answer questions, send communications about service maintenance and updates, and inform users of material changes to this privacy policy.

NON-PERSONAL INFORMATION

We may use IP addresses to analyze trends, administer our site and servers, track access, and gather broad demographic information for aggregate use. This information is not linked to personally identifiable information. It is possible that personal information about a customer may be included in the log files due to the normal functions of IP addresses and Web browsing.

COOKIES

Your Internet browser has the in-built facility for storing small text files – “cookies” – these files hold information which allows us to recognize your account. We use cookies to save your preferences and login information, and provide personalized functionality. You can reject cookies by changing your browser settings, but be aware that this will disable some functionality. We may also use Cookies to match non-personally identifiable information to third-party databases to create anonymized marketing profiles that could result in you seeing customized advertising or content when browsing the internet.

CHILDREN

eVote does not direct its content toward children who are under 13 years old, and we do not knowingly collect personally identifiable information from children. If eVote becomes aware that a child has provided us with personally identifiable information without parental consent, we will endeavor to delete that information from our databases.

VOTING EVENTS AND OUTCOMES

Personally Identifiable Information

When conducting or participating in a vote we may ask users to submit personally identifiable information where that is required to ensure the integrity of the voting process This personally identifiable information is used only for that purpose; individual responses are stripped of all personally identifying information before being made available on the platform however, we may provide such personally identifiable information to a third-party, such as a distributor, or validator, when it is necessary to authenticate a voting outcome . When a vote is conducted by a third party, only aggregate information of the result is reported. As such Personally Identifiable Information collected as a consequence of your participation in a vote will not be given or sold to a third party without your consent. You will never receive email from any unrelated third party as a result of using the eVote platform unless our service offerings require us or a third party to send you information.

DISCLOSING INFORMATION

We may use personal information to keep in contact with you and inform you of developments associated with our business. We may also disclose aggregate, anonymous data based on information collected from users to potential partners, our affiliates, and reputable third parties. We take all available measures to select affiliates and service providers that are ethical and provide similar privacy protection to their customers and the community. We do not make any representations about the practices and policies about these companies.

CORRECTING/UPDATING PERSONAL INFORMATION

If a user’s personally identifiable information changes, or if a user no longer desires our services, we will endeavor to provide a way to correct, update or remove that customer’s personal data in our records. In most cases, this can be achieved by updating your profile information on the platform.

OPT OUT & MODIFICATIONS

By default, users may receive information system updates, newsletters, invoices, and mailings. Any customer who receives these updates may unsubscribe at any time.

COMPLIANCE WITH LAWS AND LAW ENFORCEMENT

We cooperate with government and law enforcement officials to enforce and comply with the law. We will disclose any information about Users upon valid request by government or law officials as we, in our sole discretion, believe necessary or appropriate to respond to claims and legal process (including without limitation, subpoenas), to protect your property and rights, or the property and rights of a third party, to protect the safety of the public or any person, or stop activity we consider illegal or unethical.

DATA SECURITY

Your personally identifiable information, demographic information, and user information will generally be stored in databases located in the United States and managed on our behalf by accredited third party Data Centre Providers who use intrusion prevention technologies to protect information held in our dedicated servers.

Despite our efforts to protect the personally identifiable information and personal information of our users , the use of a Digital-Only service carries inherent risks that an unauthorized third party may find a way around our security controls or that transmissions of information over the Internet will be intercepted. As such , eVote cannot promise, and you should not expect, that your personally identifiable information, other information that you submit or upload to any digital service, personal searches, and other communications will always be impenetrable from attacks by cyber criminals. You should take care with regard to how you handle and disclose your personally identifiable information or any username or password that you are required to use to access the eVote services including any information or service provided by a third party that requires you to share personal information .

You expressly acknowledge and agree that eVote is in no way responsible or liable for any such third party services or features.

YOUR RIGHT TO REQUEST INFORMATION

You may have the legal right to request information regarding the manner in which we may share personally identifiable information with vendor companies or third parties for internal business analysis and research purposes.

INTERNATIONAL USERS

For those users who reside outside of the United States, we advise you that your personally identifiable information may, at times, be accessible by individuals who are located worldwide including in countries that do not provide the same level of data protection as in your country. By providing us with your personally identifiable information, you consent to our use of it in accordance with this privacy policy, including the transfer of your personal information across international boundaries.

CHANGES TO THIS POLICY

Any changes to our Privacy Policy will be placed here and will supersede this version of our Policy. We will take reasonable steps to draw your attention to any changes in our Policy. However, we suggest that you read this document each time you use the website to ensure that it still meets with your approval.

CONTACTING US

If you have any questions about our Privacy Policy, or if you want to know what information we have collected about you, please contact us online at contactus@evote.com.